What is the Tenancy Deposit Scheme?
An advisory leaflet for landlords and tenants
© TDS. Version 2, November 2021. Rebranded February 2024
For and behalf of the Landlord
For and behalf of the Tenant
DATED 24 April 2025
UNIVERSITY OF CAMBRIDGE (1)
Client name (2)
TENANCY AGREEMENT
Relating to
Property address
This agreement is intended to create an assured shorthold tenancy, regulated by the provisions of the Housing Act 1988 as amended. It sets out your rights and duties as tenant of this property, and our rights and duties owed to you as your landlord. It should be signed at the end by both of us to confirm that we agree with it.
If there is an existing tenant in the property at the time this agreement is signed, note that this agreement is subject to vacant possession being provided by that tenant (or tenants if there is more than one). If the tenant refuses to move out, then this agreement will not take effect.
You should not sign this agreement unless you are sure you understand it. Read it carefully. If there is anything you do not understand, you should speak to a solicitor, or a reputable advice agency such as Shelter or the Citizens Advice Bureau (CAB), who will explain it to you.
This is an important legal document and you should keep it safe. If anything goes wrong with your tenancy you will need it, particularly if you have to go to court.
We, the landlord, are required by law to carry out checks on all prospective occupiers (including named tenants and all adult occupiers who are not named tenants) to ensure that they have the right to rent property in England.
If these checks have not been carried out at the time this Agreement is signed, then this Agreement is conditional upon Right to Rent checks showing that you and all members of your household (as listed below) have a right to rent.
If you are unable to satisfy these checks then this Agreement will not take effect.
Further if the right to rent checks prove unsatisfactory and this Agreement does not go ahead we will be entitled to compensation until we find new tenants.
The additional persons (if any) who are permitted to live in the property (as referred to in clauses 5.8, 9.1.1 and 9.1.2) are:
Family members list
Collectively referred to as the members of the tenant’s household in this Agreement.
The total number of persons living in the property at any one time, including named tenants, members of the tenant’s household and any children, must not exceed Number of tenants.
If you have signed below we will normally communicate with you at this email address. By signing, you also agree that we may serve notices and other legal documents (including the government’s How to Rent checklist) upon you electronically at the above email address.
Signed:{{s_ts}} Dated:{{s_td}}
DATED 24 April 2025
| 1. |
PARTIES |
|
| 1.1 |
"the Landlord" |
THE CHANCELLOR, MASTERS AND SCHOLARS OF THE UNIVERSITY OF CAMBRIDGE
|
| 1.2 |
"the Tenant" |
Client name
|
| 2. |
PARTICULARS |
|
| 2.1 |
"the Building" |
the building at Property address |
| 2.2 |
"the Common Parts" |
the pedestrian ways forecourts car parks bicycle sheds gardens landscaped areas entrance halls landings staircases passages toilets kitchens communal laundry facility and other areas which are from time to time during the Term provided by the Landlord for the common use and enjoyment by the tenants and occupiers of the Building and all persons expressly or by implication authorised by them |
| 2.3 |
"the Deposit" |
£Deposit amount (Deposit in words pounds) is paid by the Tenant to the Landlord |
| 2.4 |
"the Furniture, Appliances and Effects" |
all the furniture, appliances and effects as are described in the Inventory signed by the parties and annexed hereto as Schedule B |
| 2.5 |
"the Market Rent" |
£Open market rent amount («OpenMarketRentInWords» pounds) per calendar month |
| 2.6 |
"the Premises" |
Flat number House number situated on the Floor number of the Building |
| 2.7 |
"the Rent" |
£Rent amount (Rent in words pounds) per calendar month |
| 2.8 |
"the Term" |
Start date after 14.00 hours on the day until End date no later than 12.00 noon |
| 2.9 |
"Interest Rate" |
three per cent per annum above the base rate of the Bank of England (or the nearest equivalent if such base rate ceases to exist at any time) or such lesser rate as the Landlord may require |
| 2.10 |
"the University Regulations" |
the regulations of Lodge Property Services and the University of Cambridge for the time being in force including any regulations relating to the Premises which shall include those at Schedule C |
| 3. |
THE Landlord lets and the Tenant takes the Premises TOGETHER WITH the Furniture, Appliances and Effects TOGETHER ALSO WITH the rights specified in Schedule A to this Agreement the Term at the Rent and upon the terms and conditions contained in this Agreement |
| 4. |
THE Premises and the Furniture and Effects shall be held by the Tenant for the Term |
| 4.1 |
THE Tenant shall pay for the Premises and the Furniture, Appliances and Effects the Rent, such Rent to be paid monthly in advance on the First day of each calendar month and to be paid at the discretion of the Landlord by direct debit payments to the University’s bank account PROVIDED THAT the first payment apportioned for the remainder of the current calendar month shall be made on the signing hereof |
| 4.2 |
If the Tenant fails to pay the Rent or other sum due within 14 days of the due date the Tenant shall pay interest on such rent or other sums at the Interest Rate from the date on which payment fell due to the date of actual payment (whether before or after judgment) |
| 4.3 |
If the Tenant is no longer employed by the University or an affiliated institution and is therefore ineligible to rent a University property: |
| 4.3.1 |
the Tenant shall give written notice to the University as soon as they are no longer so employed; and |
| 4.3.2 |
(whether or not the Tenant has complied with clause 4.3.1) for the period from and including the date of the termination of that employment until the end of the tenancy, the Rent payable in consideration of the tenancy shall be the Market Rent, and the Tenant shall pay to the Landlord within 14 days of demand all arrears of Rent which have accrued under this clause, with interest at the Interest Rate |
| 5. |
THE Tenant AGREES with the Landlord as follows: |
| 5.1 |
To pay the Rent on the due dates and in manner aforesaid without any deduction and not to use the Deposit to offset any rent payable under this Agreement |
| 5.2 |
To pay any Council Tax or any other local Government or national tax or outgoings levied on occupiers and relating to the Premises during the Term |
| 5.3.1 |
To enter into direct contracts with the relevant utility companies for the provision of the telephone and broadband and the supply of water gas and electricity to the Premises and to pay on demand all telephone charges and rental and all charges for water gas and electric current supplied to the Premises during the Term and to retain the services for the benefit of the Landlord on the termination of the tenancy the Tenant being liable for any disconnection or reconnection charges incurred in respect of such services caused by the default of the Tenant. The Tenant shall provide copies of final paid utility bills within 5 working days of the end of the tenancy however determined |
| 5.3.2 |
Not to change the Core heating or hot water supply to the Premises at Eddington (or such other supplier as is notified to the Tenant by the Landlord) and to notify the Landlord immediately upon any change of the broadband, gas, electricity, water, oil supplier or any other utility supplier to the Premises and to supply to the Landlord with the details of the new supplier and the account number as soon as they are received |
| 5.3.3 |
To pay to the Landlord on demand an apportioned part of any account for electricity, gas, oil and any telephone rental and charges relating to a period partly before or after the termination of the tenancy or before the appropriate contract is entered into with the statutory authority as aforesaid |
| 5.4 |
Throughout the Term to pay to the Landlord on demand all water and sewerage charges where such charges are recharged by the Landlord in respect of the Premises |
| 5.5.1 |
To keep the Premises clean and to keep the interior of the Premises including where applicable the paint, wallpaper, decorations, fireplaces, window fittings, sash cords and glass, doors and door furniture in good decorative condition |
| 5.5.2 |
To defrost any refrigerator and freezer provided by the landlord once every three months |
| 5.5.3 |
Not to re-decorate the Premises or any part of it internally (so as to change the decorative scheme) or externally without the Landlord’s prior written permission |
| 5.5.4 |
Not to damage the furniture or walls of the Premises with any blue tack, nails, pins, glue, sellotape, stickers or other adhesive substance |
| 5.5.5 |
To replace all broken glass, fuses, batteries, light bulbs and fluorescent tubes and starters as and when necessary, ensuring all reasonable safety precautions are observed |
| 5.5.6 |
To keep the Furniture, Appliances and Effects in good condition, and not to remove any of the Furniture, Appliances and Effects from the Premises without express written permission from the Landlord |
| 5.6 |
Not to use or keep in the Premises any type of stove heater or lamp burning paraffin or any other type of oil fuel nor to use any electrical apparatus or other equipment of a type or in a condition which might endanger the safety of the Premises |
| 5.7 |
To make good any stoppage or damage to all drains traps and gullies which shall be caused by the negligence of the Tenant or members of the Tenant’s household or visitors and so that every such stoppage or damage shall be presumed to have been caused by such negligence unless the Tenant shall prove the contrary to the reasonable satisfaction of the Landlord |
| 5.8 |
To keep the Premises at all times well and sufficiently aired and warmed during the tenancy and to take all such precautions as may be necessary to prevent water pipes sinks WCs and cisterns within the Premises becoming damaged by frost and in the event of any damage being so caused to make good such damage at the Tenant’s own expense |
| 5.9 |
To report all defects relating to the Premises to the Landlord in writing and in a timely manner |
| 5.10 |
Within one month of notice (or such lesser period as is reasonable in the case of emergency) being given by the Landlord of any defects which are the Tenant’s responsibility or other breaches of this Agreement to make the necessary repairs or remedy the breach complained of. In the event of the Tenant failing to repair such defects or remedy the breach complained of the Landlord shall be at liberty to repair the same |
| 5.11 |
Not at any time to cause or permit to be caused any nuisance annoyance or inconvenience to the Landlord or the neighbouring owners or tenants and not to do nor permit to be done on the Premises anything which may invalidate the insurance at present held by the Landlord nor cause any increased or extra premium to be paid and in particular not to keep in the Premises any inflammable or dangerous or offensive materials or substances |
| 5.12 |
Not to make any noise audible in the Building or outside the Premises between the hours of 10 p.m. and 7 a.m. nor at any time permit any person or children under the control of the Tenant to loiter or play in or about the entrance stairs or passages in the Common Parts nor use the said entrance stairs otherwise than as a means of approach and egress into or from the Premises |
| 5.13 |
Not to cause any obstruction nor leave any goods footwear furniture rubbish children’s toys bicycles prams or pushchairs in the Common Parts |
| 5.14 |
To keep the door to the communal laundry facility secured at all times and to keep the facility clean and tidy at all times and to limit use of the facility to between the hours of 8 a.m. to 9 p.m. where applicable the key to the facility to be surrendered to the Landlord at the end of the tenancy such key not to be loaned to or copied by the Tenant or a third party |
| 5.15 |
To make good any damage caused by the Tenant (or third parties there with the Tenant’s permission) to the Building or any property of other tenants in the Building and indemnify the Landlord against all actions claims costs and demands and all losses incurred in connection therewith |
| 5.16 |
Not to change any locks, combinations or codes for entry. The Tenant may request a replacement key or security device to access the Premises at the cost set out in Scale of Charges at Schedule C. If a locksmith is required to visit the Premises the Tenant will be required to pay the cost of the replacement key or security device as well as the hourly charge out rate of the locksmith |
| 5.17 |
To ensure that any smoke or Carbon Monoxide alarms in the Premises are working by testing them monthly and that where necessary any batteries are replaced and that alarms are not disconnected |
| 5.18 |
Not to smoke (including the use of Electronic Cigarettes) or use candles or oil burners nor to permit others to smoke or use candles or oil burners in any part of the Premises the Building or the Common Parts |
| 5.19 |
If a washing machine is provided within the Premises to ensure that connections are fitted correctly at all times and to limit use of the machine to between the hours of 8am to 10pm |
| 5.20 |
To provide and use a good quality mattress protector on any beds provided by the Landlord at the Premises |
| 5.21 |
Not to make any alterations or additions to the Premises and not to damage any of the walls or timbers of the Premises or the Building |
| 5.22 |
To abide by and uphold the University Regulations notified to the Tenant in writing from time to time by the Landlord provided that nothing in such Regulations shall purport to amend the terms of this Agreement and in the event of any inconsistency between the terms of this Agreement and such Regulations the terms of this Agreement shall prevail |
| 5.23 |
Not to hold or permit to be held any sale by auction in the Premises or any part thereof nor to use or permit to be used for any business purposes the Premises or any part thereof nor use the same for the purpose of practicing singing or practicing musical instruments or giving music singing or dancing lessons |
| 5.24 |
To give notice to the Landlord or the Landlord’s agents of any infectious or contagious disease happening or breaking out in the Premises during the tenancy and thoroughly disinfect to the satisfaction of the Chief Medical Officer each part of the Premises which the Tenant shall have occupied or come into contact or, in the event of the Tenant failing to carry out such disinfection, the Landlord shall be at liberty to carry out or arrange the same and the Tenant shall compensate the Landlord against all claims costs and demands incurred or suffered by reason of the Premises becoming infected or unhealthy |
| 5.25 |
To give notice to the Landlord or the Landlord’s agents of any occurrence of bed bugs happening or breaking out in the Premises during the tenancy and thoroughly disinfect to the satisfaction of the Landlord or the Landlord’s agents each part of the Premises which the Tenant shall have occupied or come into contact or, in the event of the Tenant failing to carry out such disinfection, the Landlord shall be at liberty to carry out or arrange the same and the Tenant shall compensate the Landlord against all claims, costs and demands incurred or suffered by reason of the Premises becoming infected |
| 5.26 |
To give notice to the Landlord or the Landlord’s agents of any occurrence of mice, wasps or other pest happening or breaking out in the Premises during the tenancy and to rid the Premises of such occurrence or outbreak and, in the event of the Tenant failing to do, the Landlord shall be at liberty to carry out or arrange the same and the Tenant shall compensate the Landlord against all claims, costs and demands incurred or suffered by reason of such occurrence |
| 5.27 |
Not to use or permit the Premises to be used for any illegal purposes and in particular (but without prejudice to the generality of this sub-clause) not to allow drugs of any type to be taken kept or used on the Premises except such which may be authorised or prescribed by a duly qualified medical practitioner |
| 5.28 |
Not to keep or allow to be kept in the Premises or any other part of the Building firearms of any description (including but not limited to guns, rifles, air rifles, pistols, automatic weapons) with or without shells or cartridges, or explosive devices or dangerous weapons of any nature. This applies equally to those firearms covered by a special Licence as well as to those not requiring any form of Licence. Permission will not be granted to hold and store any guns, weapons or cartridges |
| 5.29 |
To pay for all television licences or television supply charges in respect of equipment for the use of the occupier of the Premises |
| 5.30 |
Not to crop, prune or cut down remove or otherwise injure any trees shrubs or plants growing upon the landscaped areas in the Common Parts or to alter the general character of the garden |
| 5.31 |
Not to remove or damage any of the fences surrounding the Common Parts |
| 5.32 |
Not to erect any TV aerial satellite receiver or radio mast on the Premises or the Building or within the Common Parts |
| 5.33 |
To use only smokeless fuel in the open fireplaces (if any) and to maintain a fireguard on all lit fires at all times |
| 5.33.1 |
To have all (if any) of the chimneys and flues belonging to the Premises thoroughly swept and cleansed as often as necessary and in the final month of the tenancy to have them swept to a professional standard and to the reasonable satisfaction of the Landlord |
| 5.34 |
To clean the inside and where possible the outside of all the windows of the Premises at least once in every three months during the tenancy |
| 5.35 |
Not to park any car or other vehicles in any part of the Common Parts unless the Tenant is allocated with a parking licence for a designated area by the Landlord |
| 5.36 |
Not to keep or park a bicycle or motorcycle or any other vehicle in any part of the Premises the Building or the Common Parts except in the bicycle sheds or areas designated for such use by the Landlord |
| 5.37 |
That the Landlord or the Landlord’s agents or servants shall not be held liable for any damage or loss however caused including damage or loss to property caused by the negligence of the Landlord or the Landlord’s agents or servants in respect of any vehicle or bicycle parked in the Common Parts and that such vehicles or bicycles are parked entirely at the owner’s risk |
| 5.38 |
Not to expose for drying or any other purpose any linen clothing or clothes or articles of apparel or any other articles of any kind inside the Premises nor outside the windows of the Premises but only to use any clothes line provided for such purpose |
| 5.39 |
Not to keep or permit to be kept upon the Premises any cats dogs pets birds reptiles fish or other animals save for an animal which is recognised as an approved medical assistance animal (and then only with the Landlord’s prior written consent, to be provided at the Landlord’s absolute discretion) |
| 5.39.1 |
If any animal is kept either with or without consent being given under clause 5.39 the Tenant agrees to give back the Premises free from fleas or any other pest at the end of the Tenancy. The Tenant will be liable to compensate the Landlord for any losses suffered due to the presence of fleas in the Premises |
| 5.39.2 |
To keep any animal for whom the Landlord has given written consent under control at all times |
| 5.40 |
To keep the garden and the Premises and any adjoining properties free from fouling by any animal authorised by the Landlord during the Tenancy and at the end of the Tenancy |
| 5.40.1 |
To keep the private garden (if any) clean tidy and free from weeds with any grass cut weekly during the growing season |
| 5.41 |
Not to keep or store rubbish in any part of the Building or the Common Parts except in the bins provided for that purpose by the Landlord |
| 5.42 |
Not to allow anyone access to the Building unless they are known to the Tenant to be authorised occupiers or visitors or are there at the Tenants invitation and with appropriate permission |
| 5.43 |
In the event of the Tenant becoming aware of any fire or other incident in the Building (where the Tenant is able to do so without endangering him or herself) the Tenant will ring the fire alarm or notify the authorities before vacating the Building |
| 5.44 |
At the end of the tenancy (however terminated) to deliver up to the Landlord the Premises with all additions thereto (if any) and Furniture and Effects together with any articles which may have been substituted as aforesaid in good and tenantable repair and condition and to leave all water heaters and electrical appliances clean and in good working order and to leave clean all windows and also all loose covers curtains and other articles usually washed and cleaned or to pay for the washing and cleaning of such articles which shall include any maintenance and cleaning of blinds during and at the end of the tenancy. Where appropriate, curtains are to be cleaned by the Tenant to a professional standard and to the reasonable satisfaction of the Landlord |
| 5.45 |
To pay any Stamp Duty Land Tax payable by the Tenant in relation to this Agreement |
| 6. |
The Landlord must keep the structure and exterior of the Premises in good repair |
| 7. |
The Landlord must keep the installations for the supply of water, electricity, gas and sanitation and installations for space heating or heating water in repair and proper working order |
| 8. |
The Tenant must permit the Landlord, with or without workmen, to enter the Premises at all reasonable times upon 24 hours’ notice or in the event of emergency at any time without notice: |
| 8.1 |
to examine the condition of the Premises and the Furniture and Effects |
| 8.2 |
to carry out any repairs to the Premises (including (but not limited to) any repairs or remedy of Tenant’s breaches which the Landlord is at liberty to carry out pursuant to clause 5.10 hereof) and where the Tenant so requests the Landlord may arrange for a representative of the Landlord to accompany a contractor at the Premises at the Tenant’s cost as set out in the Scale of Charges at Schedule C) |
| 8.3 |
to carry out works to any adjoining Premises owned by the Landlord where such works can only be carried out by having access to the Premises |
| 8.4 |
to allow prospective tenants to view the Property at reasonable times on reasonable notice during the final four months of the Term |
| 9. |
This Agreement is personal to the Tenant and the Tenant must not assign, sublet or part with or share occupation of the Premises or any part of it without the written permission of the Landlord and for which additional charges will be made |
| 9.1 |
We agree that in addition to the tenant the following person(s) may live at the Property: |
| 9.1.1 |
your children or other dependents who are under 18 years of age at the start of the Tenancy; and |
| 9.1.2 |
the adults listed as ‘Members of the Tenant’s Household’ at the start of this agreement (if any) However: |
| 9.1.3 |
You must not allow any other adults to live at the Premises without our written permission |
| 9.1.4 |
You must not take in lodgers or paying guests, and you must not use or allow the Premises to be used other than for a private dwelling house for your own use and the use of the parties described at clauses 9.1.1 to 9.1.3 (inclusive) |
| 9.1.5 |
Visitors should not remain at the Premises for more than two weeks without the Landlord’s written permission |
| 9.1.6 |
Any obligation on you under this Agreement to do or not to do anything shall also require you not to permit any member of your household or visitor to do or not to do the same thing |
| 9.2 |
You will not allow anyone to occupy the Premises whose immigration status does not permit them to occupy residential premises under a residential tenancy agreement (i.e. if they do not have a “Right to Rent” as set out in Part 3 of the Immigration Act 2014) and you will keep us informed if the immigration status of any of the permitted occupiers changes during the tenancy so as to remove their Right to Rent |
| 10. |
The Deposit |
| 10.1 |
The Deposit is held by the Landlord. The Landlord is a member of the Tenancy Deposit Scheme |
| 10.2 |
Any interest earned will belong to the Landlord |
| 10.3 |
The Deposit has been taken for the following purposes |
| 10.3.1 |
Any damage or compensation for damage to the Premises its fixtures and fittings Furniture Appliances and Effects or for missing items for which the Tenant may be liable, in accordance with the Scale of Charges at Schedule C (subject to an apportionment or allowance for fair wear and tear and the age and condition of each and any such item at the commencement of the tenancy insured risks and repairs that are the responsibility of the Landlord) |
| 10.3.2 |
The reasonable costs incurred in compensating the Landlord for or for rectifying or remedying any breach by the Tenant of the Tenant’s obligations under the Tenancy Agreement including those relating to the cleaning of the Premises its fixtures and fittings and the Furniture Appliances and Effects |
| 10.3.3 |
Any unpaid accounts for utilities or water charges or environmental services or other similar services or Council Tax incurred at the Premises for which the Tenant is liable |
| 10.3.4 |
Any rent or other money due or payable by the Tenant under the Tenancy Agreement of which the Tenant has been made aware and which remains unpaid after the end of the tenancy |
| 10.3.5 |
Any costs reasonably incurred by the Landlord in the event that the Tenant does not permit access to the Premises by the Landlord or any party authorised by the Landlord for the purpose of carrying out repairs or planned maintenance or inspections at the Premises where the Landlord has provided reasonable notice of its intention to do so |
| 10.3.6 |
Any costs reasonably incurred by the Landlord in dealing with a change to a provision of this Agreement (where requested by the Tenant) |
| 10.3.7 |
Any costs reasonably incurred by the Landlord where the Tenant departs from the Premises before the end of the Term |
| 11. |
The Landlord agrees to insure the Premises and the Furniture Appliances and Effects but not the Tenant’s personal possessions with an insurance company of repute against fire lightning explosion aircraft riots civil commotion acts of terrorism malicious damage earthquake storm tempest flood bursting and overflowing of water pipes tanks and other apparatus and such other risks as the Landlord from time to time at his absolute discretion decides to insure against |
| 11.1 |
The Tenant must not do anything or fail to comply with any requirement as a result of which the policy of insurance effected by the Landlord under clause 11 above may become void or voidable or the premium under such policy may be increased |
| 12. |
In the event that the Tenant ceases to be employed by the University of Cambridge or a student of the University of Cambridge or any College therein or following a course of study there or attached in any teaching or research capacity to the University of Cambridge or any College then the Landlord may at any time thereafter terminate this Agreement on two months written notice to that effect |
| 12.1 |
At the end of the Term the Tenant must leave the Premises and the Furniture and Effects in the state of repair and condition required by this Agreement and clean and so that items of Furniture and Effects are so far as is reasonably possible in the places in which they were situated at the beginning of the Term and the Tenant shall compensate the Landlord for all claims, costs, losses and demands reasonably and properly incurred or suffered by the Landlord by reason of any breach of this clause or obligation in Agreement . The Landlord will use the Scale of Charges in Schedule C as a guideline in determining the Tenant’s obligations to remedy any damage or loss |
| 12.2 |
If the Premises are incapable of being re-let or used because the Tenant has left substantial goods in the Premises the Tenant will be required to pay a sum equal to the Rent until those goods have been removed AND the Landlord is entitled to remove and dispose of any goods left by the Tenant in the Premises and recover costs of storage disposal and sale from the proceeds any balance being paid to the Tenant |
| 12.4 |
If the Premises is the Tenant’s only or principal home and this is an assured shorthold tenancy this Agreement may be brought to an end at any time before the expiry of the Term and the Landlord may seek possession for any of the grounds set out in Schedule 2 of the Housing Act 1988 |
| 12.5 |
If the Tenant does not live in the Premises as his only or principal home or for any other reason this is not an assured shorthold tenancy then if at any time:- |
| 12.5.1 |
any money payable under this Agreement is unpaid for 14 days (whether formally demanded or not); or |
| 12.5.2 |
the Tenant breaches the terms of the Agreement; or |
| 12.5.3 |
the Tenant becomes bankrupt, has an administration order made in respect of his assets, has a receiver appointed, makes an arrangement for the benefit of his creditors or has any distress or execution levied on his goods the Landlord may re-enter the Premises (or part of it) and on re-entry this Tenancy shall come to an end (If a person is living in the Premises the Landlord may only ‘re-enter’ if he obtains a Court Order) |
| 13. |
All sums due to be paid under this Agreement are inclusive of VAT |
| 14. |
None of the provisions of this Agreement are intended to or will operate to confer any benefit pursuant to the Contracts (Rights of Third Parties) Act 1999 on a person who is not named as a party to this Agreement |
| 15. |
The Premises let are held by the Landlord as an exempt charity |
| 16. |
The rules as to the service of notices in Section 196 of the Law of Property Act 1925 apply to any notice given under this Agreement |
| 17. |
The Tenant is notified for the purposes of the Landlord and Tenant Act 1987 sections 47 and 48 that the Landlord’s address for service of notices is The University of Cambridge, Estate Management, Greenwich House, Madingley Rise, Madingley Road, Cambridge CB3 0TX or such other address as the Tenant shall be notified in writing by the Landlord |
| 18. |
It is agreed that personal information of the Tenants will be retained by the Landlord and may be used for administrative purposes that present and future addresses and contact details of the parties may be passed to third parties including authorised contractors credit and reference agencies local authorities service providers legal advisers debt collectors and given to the HM Revenue and Customs or any person investigating a crime |
| 19. |
In reading this Agreement: |
| 19.1 |
The words defined in the Particulars page have the meaning given to them in the Particulars page |
| 19.2 |
Words using any gender include every gender |
| 19.3 |
Words using the singular number include the plural and vice versa |
| 19.4 |
Words referring to persons include firms, companies and corporations and vice versa |
| 19.5 |
Any obligation by two or more people shall be undertaken jointly and severally |
| 19.6 |
Headings in this Agreement shall not affect its interpretation |
| 19.7 |
Any reference to a statute shall include any amendment to or re-enactment of such statute for the time being in force and all orders, notices, regulations, by-laws, directions, instruments, codes of practice, consents and permissions made or issued under it |
| 19.8 |
Any reference to the doing or permitting of any act or thing by the Landlord or the Tenant includes the doing or permitting of that act or thing whether directly or indirectly by any agent, servant, workman, contractor or employee engaged by either of them |
| 19.9 |
Any agreement by the Tenant not to do any act or thing shall include an obligation not to suffer or permit such act or thing to be done |
AS WITNESS the hands of the parties hereto the day and year first before written
Signed by or on behalf of the Landlord
Name:
Signature:
Date:
Signed by the Tenant
Name:
Signature:
Date:
1.1.1 The right for the Tenant and all persons expressly or by implication authorised by the Tenant (in common with the Landlord and others having a like right) to use the Common Parts for all proper purposes in connection with the use and enjoyment of the Premises
Inventory and Schedule of Condition are prepared seperately.
The Tenant and all occupiers of the Premises agree to abide by the following conditions which form part of the Tenant’s obligations in the Agreement:
| Item | Labour charges per hour |
|---|---|
| Labour only callout charges for out of hours works that are rechargeable to the tenant | Variable between £60 weekdays to £90 Sunday or Bank holidays |
| Call out charge for lockouts for loss of keys or forgotten cards. Does not include cost of replacement card or key | Variable between £27 weekdays and £80 Sunday and Bank Hols |
| Accompanied visit for third party company e.g. washing machine engineer | Daytime only £48 per hour |
| Item | Cost NOT including labour / installation charge and depending on type / size of property |
|---|---|
| Kitchen work surface | Up to £924 (based on a two bedroom flat, replacing one strip of work surface; removing and re-seating the sink and hob) |
| Hob replacement | Up to £750 depending on type |
| Electric oven | Up to £960 |
| Grill pans and handles | Up to £96 |
| Grill handle only | Up to £22 |
| Extractor Hood | Up to £300 |
| Combined Washer Dryer | Up to £1080 |
| Washing Machine | Up to £840 |
| Tumble Dryer | Up to £840 |
| Combined Fridge / Freezer | Up to £960 |
| Fridge | Up to £600 |
| Freezer | Up to £600 |
| Dishwasher | Up to £816 |
| Kitchen Sink | Up to £360 |
| Kitchen Tap | Up to £240 |
| Dining Table | Up to £480 |
| Dining Chair | Up to £144 |
| Single Armchair | Up to £420 |
| Desk with Pedestal | Up to £360 |
| Freestanding Bookcase | Up to £240 |
| Combined Wall Unit and Bookcase | Up to £480 |
| Coffee Table | Up to £216 |
| Double Bed | Bed Base £288 Headboard £78 |
| Single Bed | Bed Base £198 Headboard £60 |
| Mattress | Double £216 Single £180 |
| Mattress Cover | Double £25 Single £20 |
| Wardrobe | £600 |
| Chest of Drawers | £300 |
| Bedside Cabinet | £180 |
| Curtains (per set) | Large £240 Medium £120 |
| Roller Blind | Large Window £180 Small Window £96 |
| Voile per Curtain | £60 |
| Wash Basin | Up to £480 |
| Bath | Up to £960 |
| Basin Taps | Up to £180 |
| Toilet | Up to £480 |
| Heated Towel Rail | Up to £540 |
| Toilet Seat | Up to £144 |
| Shower Assembly | Up to £336 |
| Replacement Laminate Flooring | £90 per m² - dependent upon apartment layout. Does not include resealing and repairs due to water damage |
| Replacement Vinyl Flooring | £180 per m² - dependent upon apartment Layout. Does not include resealing and repairs due to water damage |
| Removal / Disposal of Furniture | £480 per Van Load £36 per Item |
| Furniture Delivery Charges | £60 |
| Lost Keys and Replacement Locks | Door Keys £50 Door Entry Card £20 Lock Replacement up to £132 + applicable labour costs |
| Broken Glass in Windows | Up to £3000 - dependent on window style - quotes to be obtained from manufacturer + applicable labour costs |
| Window / Postbox Keys - loss or broken | £20 |
| Lightshade | Up to £60 - dependent on type + labour costs |
| Shaver Light Fitting | Up to £216 |
| Unblocking Pipes / Drains | Up to £480 - may have other charges if further works needed |
| Window Mechanism / Hinges | Up to £50 per item - dependent on window style (quotes to be obtained from manufacturer) + labour costs |
| Damage to cupboards/worktops etc. such as chips, burn marks where the item is not deemed unrepairable & not replaced | Up to £240 - dependent upon damage and specialist charge |
| Cupboard Hinges / Catches | Up to £120 - dependent on part |
| Item | |
|---|---|
| Refill Oil Tank | Per invoice + admin cost + delivery + VAT |
| Storage of possessions left after tenancy | £75 per calendar month (maximum 3 month storage) |
| Abandoned Motor Vehicle | £32 per day + removal costs |
| Item | |
|---|---|
| Walls per metre | Prepare, apply 2 coats emulsion - £21 per m² |
| Woodwork per metre | Prepare, apply 1 coat undercoat, 1 gloss coat - £21 per m² |
| Ceilings per metre | Prepare, apply 2 coats emulsion £15 per m² If stain block required (as well as repaint) £23 per m² |
| Total inc VAT Up to (site specific) |
|
|---|---|
| One bedroom property | From £360 |
| Two bedroom property | From £380 |
| Three bedroom property | From £400 |
| OR, if applicable, an initial callout fee of £100 plus an hourly rate of £50/hr for further cleaning if necessary | |
Signed on behalf of the landlord:{{s_ls}} __________________________________
Signed on behalf of the tenant(s):{{s_ts}} __________________________________
Date:{{s_td}}
Tenancy Deposit Scheme: Prescribed Information for Assured Shorthold Tenancies
Under the Housing Act 2004, the landlord is required to give the following information to the tenant and anyone who paid the deposit on the tenant’s behalf within 30 working days of receiving the deposit. This is to ensure that tenants are made aware of their rights during and at the end of the tenancy regarding the deposit.
a) The scheme administrator of the Tenancy Deposit Scheme is:
The Dispute Service Ltd
PO Box 1255
Hemel Hempstead, Herts HP1 9GN
Phone: 0300 037 1000
Fax: 01442 253193
E-mail: deposits@tds.gb.com
Web: www.tds.gb.com
b) A leaflet entitled What is the Tenancy Deposit Scheme?, which explains the operation of the provisions contained in sections 212 to 215 of, and Schedule 10 to, Housing Act 2004, must accompany this document when given to the tenant and any relevant person.
c) The procedures that apply under the scheme by which an amount in respect of a deposit may be paid or repaid to the tenant at the end of the tenancy are set out in the Scheme Leaflet What is the Tenancy Deposit Scheme?, which accompanies this document.
d) The procedures that apply under the scheme where either the landlord or the tenant is not contactable at the end of the tenancy are set out in the Scheme Leaflet: What is the Tenancy Deposit Scheme?
e) The procedures that apply where the landlord and the tenant dispute the amount of the deposit to be paid or repaid are summarised in the Scheme Leaflet What is the Tenancy Deposit Scheme? More detailed information is available on: www.tds.gb.com
f) The facilities available under the scheme for enabling a dispute relating to the deposit to be resolved without recourse to litigation are set out in the Scheme Leaflet: What is the Tenancy Deposit Scheme? More detailed information is available on www.tds.gb.com
(i) The Deposit
The amount of the Deposit paid is: £Deposit amount
(ii) Address of the property to which the tenancy relates
Property address
(iii) Details of the landlord(s)
| Name | THE CHANCELLOR, MASTERS AND SCHOLARS OF THE UNIVERSITY OF CAMBRIDGE |
| Address | Estate Management, Greenwich House, Madingley Road, Cambridge CB3 0TX |
| E-mail address | accommodation.service@admin.cam.ac.uk |
| Telephone | 01223 338099 |
(iv) Details of the tenant(s)
| Name(s) | Client name |
| Address(es) | Client current address |
| E-mail address(es) | Client email address(es) |
| Mobile number(s) | Client mobile telephone number |
|
Contact details for the tenant(s) to be used at the end of the tenancy |
|
| Name(s) | Client name |
| Address(es) | Client current address |
| E-mail address(es) | Client email address(es) |
| Mobile number(s) | Client mobile telephone number |
(v) Relevant Person’s contact details
If there is a relevant person (i.e. anyone who has arranged to pay the deposit on the tenant’s behalf) the details requested in (iv) must be provided for them, as part of the Prescribed Information. Use the continuation sheet for this purpose.
(vi) Circumstances when the deposit may be retained by the Landlord
The circumstances when all or part of the deposit may be retained by the landlords by reference to the terms of the tenancy are set out in clause 10 of the tenancy agreement. No deduction can be paid from the deposit until the parties to the tenancy agreement have agreed the deduction, or an award has been made by TDS or by the court.
(vii) Confirmation
The Landlord certifies and confirms that:
Signed by or on behalf of the Landlord:{{s_ls}} ____________________________________
The tenant confirms that:
Signed by the Tenant(s):{{s_ts}} _____________________________________________
Responsibility for serving complete and correct Prescribed Information on each tenant and relevant person is the responsibility of the member and the landlord. The Dispute Service Limited does not accept any liability for a member’s or landlord’s failure to comply with The Housing Act 2004 and/or The Housing (Tenancy Deposits) (Prescribed Information) Order 2007.
The Government’s “How to Rent” Booklet and Prescribed Information
The “How to Rent” checklist can be found at
https://www.gov.uk/government/publications/how-to-rent/how-to-rent-the-checklist-for-renting-in-englandA hard copy can be provided on request if you do not have access to a computer.
TDS Custodial is a tenancy deposit protection scheme run by The Dispute Service Ltd. It is authorised by the Government to hold tenancy deposits until repayment is requested when the tenancy ends.
Once the deposit has been paid to the scheme it has to be held for a minimum period to comply with our contract, before it can be returned.
By law, a landlord or agent who receives a deposit for an Assured Shorthold Tenancy (AST) that started in England or Wales on or after 6th April 2007 must protect the deposit with a tenancy deposit protection scheme.
The landlord or agent has two duties under the legislation, both of which should be done within 30 calendar days of receiving the deposit:
This is where the scheme holds the deposit during the tenancy.
This is where the landlord or agent holds the deposit during the tenancy, but must give it to the scheme at the end of the tenancy if there is a dispute. The scheme is insured because this guarantees that the tenants will always get the money back to which they are entitled.
Tenants can check if their deposit is protected with TDS Custodial by visiting www.tenancydepositscheme.com and entering their surname, the deposit amount, the tenancy postcode, and the date their tenancy started.
TDS Custodial is free to use - we are funded by the interest received on the deposit during the tenancy. There is no charge to landlords, tenants or agents for having a dispute resolved.
If the landlord or agent does not protect the deposit or provide the prescribed information within 30 calendar days of receiving the deposit, the tenant (or the person who paid the deposit) can take the landlord or agent to court. The court can orderthe landlord or agent to pay the tenant compensation of between one and three times the deposit’s value.
Non-compliance can also affect the landlord’s ability to serve notice to end the tenancy and regain possession under section 21 of the Housing Act 1988.
TDS Custodial cannot award compensation to tenants if a landlord or agent fails to comply with the law relating to tenancy deposit protection. This can only be dealt with by the courts.
Within 30 calendar days of receipt of the deposit, the landlord must provide the tenant with:
After the deposit is lodged with the scheme, TDS Custodial will provide the tenant and landlord with:
Either the landlord or tenant can start the repayment process following the end of the tenancy. Once TDS Custodial receives a request for repayment, it will notify the other party of the request and invite them to respond within 30 working days to say whether they agree or disagree.
If the other party responds saying that they agree to the repayment and recipient bank details added the deposit will be repaid as per that agreement within 5 working days.
If the other party responds saying that they do not agree to the repayment request, they can ask for the dispute to be resolved by our dispute resolution process.
TDS Custodial will firstly invite the landlord to set out their claim and provide supporting documentation such as the tenancy agreement, check-in/check-out reports, invoices and quotations. We will then invite the tenant to view the landlord’s evidence and respond to it, with the opportunity to submit their own supporting documentation. Each party has 10 working days to submit their evidence, in turn.
After the evidence gathering process is complete, the case will be sent to one of our independent adjudicators who will reach a binding decision within 28 calendar days. TDS Custodial will repay the deposit per the adjudicator’s decision within a further 5 working days.
The adjudicator’s decision will be based only on the evidence sent to TDS Custodial – there will be no hearing or visit to the property. The adjudicator’s decision is final. There is no right of appeal to TDS Custodial or to the Government department in charge of the tenancy deposit protection schemes.
If the other party does not respond within 30 working days, the party requesting repayment must complete a statutory declaration before TDS Custodial can repay the deposit.
The statutory declaration is a sworn legal document confirming that the other party cannot be contacted, and confirms any claims made on the deposit and the amounts to be repaid to each party. TDS Custodial provides a simple template to use for this process. Further guidance on this is available on our website or from our customer operations department.
The requesting party must send the sworn statutory declaration and related documentation to TDS Custodial who will send it to the other party and give them the opportunity to respond within 14 calendar days. If the other party does not respond to the statutory declaration, TDS will repay the requested amount of the deposit within 5 working days.
Should the other party respond to the scheme to say that they do not agree to the repayment request, they can ask for the dispute to be resolved through TDS Custodial’s dispute resolution process. The parties should, in the first instance, attempt to resolve the dispute directly with each other.
To help us repay your deposit quickly and smoothly to you at the end of the tenancy:
TDS Custodial can only handle disputes relating to the deposit.
Using the dispute resolution mechanism is not compulsory. Either party may choose to go to court instead. The court order must be sent to TDS Custodial when the outcome is known so that the deposit can be released in accordance with the order. It is essential that the order relates to the deposit and directs TDS Custodial how the deposit should be split.
TDS Custodial is operated by, The Dispute Service Ltd, West Wing, First Floor, The Maylands Building, 200 Maylands Avenue, Hemel Hempstead, HP2 7TG
Tel: 0300 037 1000